Site Administrative Assistant, Customer Service

Key job responsibilities

  • Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
  • Maintaining schedules, planning events, coordinating meetings, and conferences for the Central Flow Operations Staff.
  • Own and manage conference room coordination and room calendar management.
  • Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
  • Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed.
  • Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
  • Work with outside vendors to coordinate upkeep, and maintenance of CAI15
  • Run work-related errands as needed.
  • Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
  • Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
  • Management of complex calendars and scheduling with diplomacy and discretion.
  • Serve as representative on department team-building activities and peer recognition.
  • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).

Basic Qualifications

  • Bachelor’s degree with proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
  • Ability to create graphs in MS Office products
  • Ability to work a flexible schedule (Sunday- Thursday) and overtime as needed.
  • 3+ years of office administration experience required.

Preferred Qualifications

  • Experience providing executive support assistance at senior management level
  • Project management experience. Strong analytical skills and demonstrated ability to improve processes.
  • 5+ years of prior executive assistant experience
  • Experience working with Human Resource and Finance administrative functions

Job Application:

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